Admin Automation Checklist

Admin Automation Checklist for Architects

Solo architects waste 13 hours a week on admin: chasing consultant updates, logging receipts, and keeping permit deadlines straight in their heads instead of designing.

Total admin tasks9 tasks (6 automatable)
Time saveable4.9h/week
Value saveable/month$2,566
0 of 9 reviewed
0%

Site & Client Documentation

  • Send your voice note; Christine writes up organized minutes with action items.

    1h/week
    Automatable

  • Text a command to get a Google Doc with decisions and next steps.

    45 min/week
    Automatable

  • This is creative work that needs your expertise and intuition.

    2h/week
    Manual

Consultant & Permit Coordination

  • She drafts emails to consultants mentioning specific project changes.

    1h 30m/week
    Automatable

  • Adds dates to your Calendar and sends reminders one week out.

    40 min/week
    Automatable

  • High-stakes talks need personal relationship building.

    1h/week
    Manual

Project Financials

  • Snap a photo of the receipt; she reads it and logs the expense to the right job in Sheets.

    35 min/week
    Automatable

  • Matches transactions to project codes on its own.

    25 min/week
    Automatable

  • You need to verify completed work on-site first.

    45 min/week
    Manual

Your Potential Savings

Check off automatable tasks above to see how much time and money Christine could save you each month.

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Automatable — Christine handles this for youManual — requires your personal judgment or presenceEstimated weekly time cost for this task