Admin Automation Checklist for DJs

Event Logistics & Preferences

Consolidating song requests from texts, emails, and calls
Send voice notes with client details; Christine merges Spotify links and do-not-play lists into one doc.
1h 30m/week
Automatable
Coordinating load-in times with venue managers
Christine drafts the email, but you need to confirm specific stage access rules.
45 min/week
Manual
Creating detailed run-of-show documents
Text 'Create run-of-show for Rivera wedding'; Christine formats the timeline in Google Docs.
1h/week
Automatable

Preventing double-bookings across venues
Text new gig details; Christine checks travel time conflicts before adding to Google Calendar.
40 min/week
Automatable
Negotiating rates with corporate clients
Christine can't negotiate pricing; she only drafts the contract once terms are set.
50 min/week
Manual
Sending booking contracts and invoices
Say 'Send contract to Marcus'; Christine attaches the PDF and emails it right away.
35 min/week
Automatable

Reconciling deposits from Venmo, Zelle, and checks
Forward payment notifications; Christine logs amounts in Sheets against specific gig IDs.
1h 25m/week
Automatable
Following up with wedding guest referrals
Text names of 3 guests; Christine sends personalized booking links within minutes.
55 min/week
Automatable
Tracking equipment expenses for taxes
Snap photos of receipts like $89 fog fluid; Christine OCRs data into expense columns.
30 min/week
Automatable

Check off automatable tasks above to see how much time and money Christine could save you each month.

Ready to automate your admin?

Christine handles your emails, scheduling, documents, and more — so you can focus on djs.

Automatable — Christine handles this for youManual — requires your personal judgment or presenceEstimated weekly time cost for this task