Admin Automation Checklist

Admin Automation Checklist for General Contractors

You spend 12 hours a week chasing subs, matching receipts, and fixing spreadsheets instead of running job sites. Stop losing $3,500 to untracked change orders and scheduling mix-ups.

Total admin tasks9 tasks (6 automatable)
Time saveable12h/week
Value saveable/month$4,946
0 of 9 reviewed
0%

Subcontractor Coordination

  • Send a voice note with dependencies; Christine updates the calendar and texts subs for you.

    3h/week
    Automatable

  • Christine sends automated SMS reminders to subs 24 hours before they're scheduled.

    1h 30m/week
    Automatable

  • This needs your personal relationships and final say.

    45 min/week
    Manual

Budget & Change Orders

  • Text a command to generate a PDF change order with costs and signature lines right away.

    2h/week
    Automatable

  • Christine reads receipt photos and updates Google Sheets line items on its own.

    2h 30m/week
    Automatable

  • You need to make these financial calls based on margins and client relationships.

    1h/week
    Manual

Payment Reconciliation

  • Snap a photo of the check; Christine logs the amount to the right project code in Sheets.

    2h 15m/week
    Automatable

  • Christine emails new subs a secure link to upload tax forms straight to your drive.

    45 min/week
    Automatable

  • You have to verify work quality on-site before releasing funds.

    1h 15m/week
    Manual

Your Potential Savings

Check off automatable tasks above to see how much time and money Christine could save you each month.

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Automatable — Christine handles this for youManual — requires your personal judgment or presenceEstimated weekly time cost for this task