Admin Automation Checklist for Handymen

Invoicing & Estimates

Drafting quotes for verbal requests like Mrs. Morales' deck railing
Text: 'Quote Morales deck: 2hrs labor + hardware.' She emails it instantly.
1h 30m/week
Automatable
Creating separate invoices for micro-jobs like TV mounts and outlet fixes
Send a voice note with job details; Christine generates and sends itemized PDF invoices.
2h/week
Automatable
Negotiating final price with difficult clients on-site
This needs your personal judgment and presence.
45 min/week
Manual

Logging mileage between the Lees, Chens, and Okafor jobs
Text start/stop locations; Christine logs miles to Google Sheets for taxes.
1h/week
Automatable
Organizing Home Depot receipts for oscillating tools and mounting brackets
Snap a photo of the receipt; OCR pulls the total and categorizes the expense automatically.
45 min/week
Automatable
Physically purchasing specialized materials at the supply store
You have to pick the right parts yourself.
30 min/week
Manual

Coordinating multi-stop days like TV mounts then tile estimates
Text: 'Schedule Lee 9am, Chen 11am.' She builds your Google Calendar route.
50 min/week
Automatable
Remembering to follow up on the Singh fence repair estimate
She auto-reminds you to text pending leads every Friday morning.
40 min/week
Automatable
Performing the actual drywall patching or fan installation
This is your core skilled trade work.
3h 20m/week
Manual

Check off automatable tasks above to see how much time and money Christine could save you each month.

Ready to automate your admin?

Christine handles your emails, scheduling, documents, and more — so you can focus on handymen.

Automatable — Christine handles this for youManual — requires your personal judgment or presenceEstimated weekly time cost for this task