Admin Automation Checklist for Language Tutors

Student Progress & Feedback

Writing post-session error logs and vocabulary lists
Dictate errors live; Christine drafts email recaps with vocab lists and pronunciation notes right away.
2h/week
Automatable
Tracking student proficiency levels across 4 languages
Text updates like 'Rachel moved B1 to B2'; Christine logs the data to Google Sheets automatically.
45 min/week
Automatable
Designing custom drills for specific grammar gaps
You need human expertise to match drills to how each student learns best.
1h 30m/week
Manual

Building corporate curriculum proposals from scratch
Dictate module outlines; Christine generates structured 12-week proposal docs with pricing tables.
2h 30m/week
Automatable
Creating proficiency matrices for new clients
Christine formats raw skill data into professional learning outcome matrices in Google Docs.
1h/week
Automatable
Negotiating contract terms with corporate HR
Building relationships and negotiating rates is high-stakes work that needs a human touch.
40 min/week
Manual

Enforcing cancellation policies and chasing fees
Automated reminders send policy notices 48h prior; Christine flags unpaid cancelled slots.
1h 15m/week
Automatable
Syncing iTalki and private WhatsApp schedules
Text shift changes; Christine blocks conflicting slots on Google Calendar across all platforms.
50 min/week
Automatable
Handling last-minute reschedule requests via text
Juggling availability trade-offs takes personal judgment to keep students happy.
30 min/week
Manual

Check off automatable tasks above to see how much time and money Christine could save you each month.

Ready to automate your admin?

Christine handles your emails, scheduling, documents, and more — so you can focus on language tutors.

Automatable — Christine handles this for youManual — requires your personal judgment or presenceEstimated weekly time cost for this task