Admin Automation Checklist for Makeup Artists

Client Communication & Booking

Responding to bridal inquiries across Instagram DMs and email
Text Christine the inquiry details; she drafts personalized replies with your rates and deposit links right away.
2h/week
Automatable
Sending booking confirmations and contract follow-ups
Say 'Confirm Sarah's June wedding' in a voice note; Christine sends the contract and invoice automatically.
45 min/week
Automatable
Negotiating custom package rates for large wedding parties
You need to use your own judgment on pricing strategy and building rapport with the client.
30 min/week
Manual

Recording specific product lists after bridal trials
Voice note the product codes after the trial; Christine saves them to the client's Google Sheet.
1h/week
Automatable
Retrieving past look formulas on wedding day
Text 'What did Danielle Ross wear?' to get the exact foundation and lip combo instantly.
45 min/week
Automatable
Organizing before/after photos into client folders
Forward photos to Christine; she sorts them by date and client name in Drive.
30 min/week
Automatable

Logging gas, parking, and supply receipts from wedding days
Snap photos of receipts; Christine reads the amounts and logs them under the specific wedding job.
50 min/week
Automatable
Reconciling monthly income against bank deposits
You need to do a final review of bank statements and decide on tax categories yourself.
40 min/week
Manual
Creating invoices for editorial shoots and workshops
Text 'Invoice Vogue for Tuesday shoot'; Christine generates the PDF and emails it.
25 min/week
Automatable

Blocking travel time and call times for weddings
Text the venue address and call time; Christine blocks the travel buffer and event in Google Calendar.
35 min/week
Automatable
Coordinating availability with photographers and planners
Scheduling with multiple parties needs direct conversation and relationship management.
20 min/week
Manual
Setting reminders for pre-wedding skin check-ins
Command 'Remind me to text brides 2 weeks prior'; Christine schedules and sends the messages.
15 min/week
Automatable

Check off automatable tasks above to see how much time and money Christine could save you each month.

Ready to automate your admin?

Christine handles your emails, scheduling, documents, and more — so you can focus on makeup artists.

Automatable — Christine handles this for youManual — requires your personal judgment or presenceEstimated weekly time cost for this task