Admin Automation Checklist

Admin Automation Checklist for Massage Therapists

Independent LMTs lose about 7 hours a week to admin work: chasing intake forms, fixing booking gaps, and skipping treatment notes because their hands are tired. That cuts into billable time and makes it harder to keep client care consistent.

Total admin tasks9 tasks (7 automatable)
Time saveable5.2h/week
Value saveable/month$1,668
0 of 9 reviewed
0%

Client Documentation & Notes

  • Text or voice-note tight muscles and trigger points; Christine transcribes them and files the notes right away.

    1h 30m/week
    Automatable

  • Snap photos of paper forms; Christine pulls the data into client profiles automatically.

    45 min/week
    Automatable

  • You need your own clinical judgment and hands-on assessment during the session.

    0 min/week
    Manual

Scheduling & Communications

  • Text schedule changes; Christine adds buffers and emails clients the new times instantly.

    1h/week
    Automatable

  • Text 'send intake to Diane'; Christine emails the form and confirms they got it.

    30 min/week
    Automatable

  • Christine auto-replies that you only offer solo sessions and suggests other times.

    20 min/week
    Automatable

Revenue & Inventory Tracking

  • Text certificate sales or redemptions; Christine logs the status and balances in a sheet.

    40 min/week
    Automatable

  • Snap receipt photos; Christine reads the amounts and categorizes expenses.

    25 min/week
    Automatable

  • This takes personal relationship building and custom proposals from you.

    0 min/week
    Manual

Your Potential Savings

Check off automatable tasks above to see how much time and money Christine could save you each month.

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Automatable — Christine handles this for youManual — requires your personal judgment or presenceEstimated weekly time cost for this task