Admin Automation Checklist

Admin Automation Checklist for Online Course Creators

You waste 12 hours a week on admin instead of making content. Between launch day fires and tracking students by hand, these tasks drain your energy and hide how much you actually make.

Total admin tasks12 tasks (9 automatable)
Time saveable12.8h/week
Value saveable/month$5,517
0 of 12 reviewed
0%

Launch Week & Student Support

  • Writes friendly replies for password resets and payment issues instantly when you text her.

    3h/week
    Automatable

  • Creates personalized answers using your course rules and your voice.

    1h 30m/week
    Automatable

  • Drafts kind yes-or-no emails and logs the $497 loss in your sheet.

    45 min/week
    Automatable

  • Pulls student history summaries so you can focus on the call.

    1h/week
    Manual

Student Engagement & Retention

  • Updates cohort trackers and flags inactive students like Maria for a nudge.

    2h/week
    Automatable

  • Writes re-engagement emails that mention the specific modules they missed.

    1h 15m/week
    Automatable

  • Moves completion data from platform exports straight into Google Sheets.

    1h/week
    Automatable

  • Sets the delivery date and reminds you to upload the final file.

    40 min/week
    Manual

Finance & Operations

  • Scans receipts like the $4,200 ad bill with OCR and logs them to expense sheets.

    1h 30m/week
    Automatable

  • Records $1,800 editor invoices and flags unpaid bills for review.

    45 min/week
    Automatable

  • Adds up income and expenses to show real-time margin against $3,700 in refund costs.

    1h/week
    Automatable

  • Gathers historical sales data so you can set prices with confidence.

    50 min/week
    Manual

Your Potential Savings

Check off automatable tasks above to see how much time and money Christine could save you each month.

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Automatable — Christine handles this for youManual — requires your personal judgment or presenceEstimated weekly time cost for this task