Admin Automation Checklist for Photographers

Session & Shot Management

Logging specific shot list requests during post-session drive
Voice note on the drive home: 'Morrison session—got bridge shot, need 5 prints.' Christine transcribes it and files it right away.
45 min/week
Automatable
Tracking delivery deadlines for sneak peeks and full galleries
Text: 'Remind me Rivera wedding sneak peeks due Wednesday.' Christine sets alerts and drafts follow-up emails if you miss the date.
30 min/week
Automatable
Creative culling and color grading of images
Christine can't edit photos. That stays your core creative work since it needs your artistic eye.
2h/week
Manual

Categorizing receipts from labs, Uber, and parking
Snap a photo of that $285 Miller's Lab receipt. Christine reads it and logs it to Sheets under 'Cost of Goods'.
40 min/week
Automatable
Recording deposit amounts and booking details
Text: 'Log Wong family booking, April 5, $100 Venmo deposit.' Christine updates your master booking sheet.
25 min/week
Automatable
Negotiating custom package pricing with high-end clients
Christine drafts the contract once you set the terms, but she can't negotiate complex custom deals for you.
1h/week
Manual

Responding to Instagram DM inquiries after hours
Forward the DM screenshot. Christine drafts a reply with availability and pricing, ready for you to send.
50 min/week
Automatable
Drafting apology emails for delayed gallery deliveries
Text: 'Draft email to Tanaka: sorry for delay, gallery ready, select 10 portraits by Friday.'
35 min/week
Automatable
Scheduling sessions with travel buffer times
Text: 'Book Wong family April 5, 6:30pm Memorial Park, block 30m prior for setup.' Christine adds it to Google Calendar.
20 min/week
Automatable

Check off automatable tasks above to see how much time and money Christine could save you each month.

Ready to automate your admin?

Christine handles your emails, scheduling, documents, and more — so you can focus on photographers.

Automatable — Christine handles this for youManual — requires your personal judgment or presenceEstimated weekly time cost for this task