Admin Automation Checklist

Admin Automation Checklist for Property Managers

Managing 15 to 60 units means drowning in text threads, scattered receipts, and missed maintenance requests. Stop losing billable hours to admin chaos.

Total admin tasks9 tasks (7 automatable)
Time saveable9.5h/week
Value saveable/month$2,268
0 of 9 reviewed
0%

Maintenance Coordination

  • Send voice notes about leaks or stains; Christine types up a repair list right away.

    1h 30m/week
    Automatable

  • You need to judge site access conflicts yourself.

    45 min/week
    Manual

  • Text 'status on Elm St faucet' and Christine checks your log to reply.

    1h/week
    Automatable

Rent Collection & Follow-ups

  • Snap photos of receipts; Christine logs the amounts to your Google Sheet.

    2h/week
    Automatable

  • Text 'remind unpaid units' and Christine drafts then sends notices via Gmail.

    1h 15m/week
    Automatable

  • This needs personal negotiation and legal discretion.

    30 min/week
    Manual

Owner Reporting & Data Entry

  • Text 'Q1 report for Patel trust' and Christine compiles the data into a Doc.

    2h 30m/week
    Automatable

  • Text 'Unit 3B vacant March 1'; Christine updates the sheet and flags the loss.

    40 min/week
    Automatable

  • Photo the Home Depot receipt; Christine categorizes it as 'Repairs'.

    35 min/week
    Automatable

Your Potential Savings

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Automatable — Christine handles this for youManual — requires your personal judgment or presenceEstimated weekly time cost for this task