Admin Automation Checklist for Translators

Project Intake & Tracking

Logging new project specs from email
Send a voice note with the details; she logs the word count, rate, and deadline in Sheets.
45 min/week
Automatable
Checking availability for new agencies
She checks your calendar and drafts replies about your availability right away.
30 min/week
Automatable
Prioritizing daily translation queue
She sorts your projects by deadline and sends a priority list every morning.
25 min/week
Automatable
Negotiating rates with new clients
This needs human judgment; Christine just drafts the first offer for you.
20 min/week
Manual

Calculating invoices with mixed rates
Tell her the words or hours; she builds PDF invoices with the math done correctly.
1h 30m/week
Automatable
Tracking unpaid invoices
She watches due dates and texts you when it's time to send a polite nudge.
15 min/week
Automatable
Applying rush surcharges manually
She adds surcharges automatically if she spots 'rush' in your notes.
10 min/week
Automatable
Discussing payment terms with finance depts
You need to handle tough disputes; she just sets up the call.
15 min/week
Manual

Updating client glossaries
Snap photos of term sheets; she reads them and puts the data into Google Sheets.
40 min/week
Automatable
Setting deadline reminders
She sets custom alerts like 'Finish LegalBridge by Tuesday PM'.
15 min/week
Automatable
Performing final linguistic review
Only you can catch the nuances; she just hands over the files.
1h/week
Manual
Researching obscure industry terms
You need human expertise to research context and verify terms.
30 min/week
Manual

Check off automatable tasks above to see how much time and money Christine could save you each month.

Ready to automate your admin?

Christine handles your emails, scheduling, documents, and more — so you can focus on translators.

Automatable — Christine handles this for youManual — requires your personal judgment or presenceEstimated weekly time cost for this task