Admin Automation Checklist for Tutors

Voice-note details between students; Christine drafts structured notes for parents right away.

Text the student name; Christine checks past data and drafts a kind, detailed email response.

Say updates like 'Jake mastered quadratics'; Christine logs them in a dedicated Google Sheet.

Needs human empathy to read student frustration and adjust teaching tone on the fly.

Automatically flags unpaid invoices (e.g., Chen, Okafor) and sends polite payment reminders via text.

Cross-references payment dates with session logs to resolve 'I already paid' claims instantly.

Triggers bulk invoice creation on the 1st based on completed session counts automatically.

Needs a personal conversation and relationship management to discuss price changes.

Text needs (e.g., '10th grade reading for Carlos'); Christine generates a draft Google Doc with problems.

Checks Google Calendar availability and texts parents options to book slots without back-and-forth.

Collects parent info and goals via chat, then populates the master student database sheet.

Needs real-time pedagogical judgment to re-explain concepts when a student doesn't understand.