Admin Automation Checklist for Wedding Planners

Vendor Coordination & Comms

Drafting confirmation emails to caterers and florists
Text her the guest counts or dietary needs; she drafts and sends precise vendor emails right away.
1h 30m/week
Automatable
Extracting action items from post-venue walkthrough voice notes
Send voice notes after tours; she logs deadlines like centerpiece mockups automatically.
1h/week
Automatable
Negotiating contract terms with new vendors
This needs your personal touch and strategy. Christine just organizes the final terms.
45 min/week
Manual
Sending deadline reminders for final payments
She tracks due dates and texts you 3 days early so you don't miss a beat.
30 min/week
Automatable

Logging vendor deposits from checks and Venmo screenshots
Snap photos of receipts; she reads the amounts and sorts them by wedding in Sheets.
1h 15m/week
Automatable
Reconciling monthly credit card statements for tax prep
She keeps a live, categorized expense sheet ready, which cuts tax prep time way down.
45 min/week
Automatable
Deciding budget reallocations during client crisis calls
You make the big financial calls; she just updates the numbers.
30 min/week
Manual

Updating master timelines when cocktail hour shifts
Text her the time changes; she updates Google Calendar and tells affected vendors immediately.
50 min/week
Automatable
Tracking RSVP meal preferences in spreadsheets
Forward RSVP emails or text the counts; she updates the master guest list instantly.
40 min/week
Automatable
Scheduling final walkthroughs with multiple parties
Text your availability; she finds slots and sends invites to couples, photographers, and DJs.
35 min/week
Automatable
Designing custom run-of-show documents for unique cultural ceremonies
You design the flow; she formats and sends out the final document.
25 min/week
Manual

Check off automatable tasks above to see how much time and money Christine could save you each month.

Ready to automate your admin?

Christine handles your emails, scheduling, documents, and more — so you can focus on wedding planners.

Automatable — Christine handles this for youManual — requires your personal judgment or presenceEstimated weekly time cost for this task