Admin Automation Checklist for Yoga Instructors

Client Care & Safety Notes

Documenting injury modifications (e.g., Ellen's L5-S1 limits)
Voice-note after class: 'Ellen: no forward folds >45 deg, bolster savasana.' Christine saves these notes to her permanent profile.
1h 30m/week
Automatable
Recalling student preferences during sub coverage
Sub Rachel texts Christine: 'Pull up Ellen's notes.' She gets instant access so nobody gets hurt.
45 min/week
Automatable
Creative sequencing for specific injuries
This needs your intuition. Christine just stores the rules you come up with.
1h/week
Manual

Updating class pack balances (Amy's 10-pack)
Text: 'Amy attended Tuesday, down to 2 classes.' Christine updates your Google Sheet and flags low balances.
2h/week
Automatable
Reconciling mixed payments (Venmo, cash, checks)
Snap a receipt or text: '$45 cash from Josh.' Christine logs the income against your workshop roster automatically.
1h 15m/week
Automatable
Negotiating private session rates with new clients
You need to handle the negotiation yourself. Christine drafts the invoice once you agree on a price.
30 min/week
Manual

Emailing student lists for workshop fills
Text: 'Email list: Inversions Workshop March 22, $45, 15 spots.' Christine writes and sends the promo emails.
1h/week
Automatable
Checking multi-studio schedule conflicts
Text: 'Add Wed 6pm Studio A.' Christine checks Google Calendar and warns you instantly if it clashes with Studio B.
40 min/week
Automatable
Designing workshop curriculum content
Curriculum design is your core IP. Christine handles the logistics of selling it.
1h 30m/week
Manual

Check off automatable tasks above to see how much time and money Christine could save you each month.

Ready to automate your admin?

Christine handles your emails, scheduling, documents, and more — so you can focus on yoga instructors.

Automatable — Christine handles this for youManual — requires your personal judgment or presenceEstimated weekly time cost for this task