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Architect Guide

How to Automate Client Follow-Up Emails as a Architect

You told the Nakamuras you'd email updated renderings and the variance timeline by Friday after the site walk. It's Monday, you're stuck in CAD, and that follow-up is buried under structural calcs. When updates slip, clients get nervous and approvals stall.

The Current Reality

The Manual Way

Drafting emails from scattered site notes while jumping between CAD, draft folders, and calendar alerts.

45 minutes per client update
  1. Hunt down handwritten site notes or voice memos from the meeting
  2. Open CAD or PDF markups to double-check specific dimensions
  3. Write a polite email summarizing decisions and next steps
  4. Find and attach the right rendering version from the project folder
  5. Set a manual calendar reminder for when you expect a reply

With Christine AI

The Christine Way

Drop a voice note with your site summary right after the meeting; Christine drafts the message, attaches files, and schedules it while you drive to the next job.

You

Send a voice note: 'Just left Nakamura site. Confirmed 800 sq ft addition, keeping roofline. Need to send them the variance hearing date (April 8) and the updated north elevation PDF.'

Christine

Transcribes your notes, picks out action items, and finds 'Nakamura_North_Elev_v3.pdf' in your Google Drive.

You

Text: 'Draft the email to the Nakamuras. Keep it friendly but professional. Mention we are submitting the variance application this Thursday.'

Christine

Writes the full email, attaches the PDF, and fills in the recipient list.

Time Saved Per Week

3.5 hours per week

Back in your pocket every single week — just for this one task.

Real Example

See it in iMessage

Just text Christine like you would a friend.

9:41

Christine

AI Secretary

Voice note: Just walked the Brennan job site with the contractor. We agreed to move the kitchen island 6 inches south to clear the beam. Need to email them the revised floor plan and confirm the steel delivery date.
9:41 AM
Got it. I found 'Brennan_Floor_Plan_Rev4.pdf' in your Project Folder. Want me to mention the W14x30 beam specs we talked about last week?
9:41 AM
Yes, include the beam specs. Also ask them to confirm the delivery date by Wednesday so we don't hold up the framers.
9:42 AM
Draft ready: 'Hi Team, Great walking the site today. As discussed, we've shifted the kitchen island 6" south... Attached is Rev4. Please confirm steel delivery by Wed to avoid framing delays.' Shall I send now?
9:42 AM
Looks good. Send it.
9:43 AM
Sent! I also added a reminder for Wednesday at 9 AM to check if they replied about the delivery.
9:43 AM
Get Started Today

Stop doing this manually.
Let Christine handle it.

Christine is your AI secretary, available 24/7 via iMessage. One flat rate — no per-action fees, no learning curve.

Try Christine for $49/mo

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