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Architect Guide

How to Automate Document & Report Creation as a Architect

After a messy site visit with the Nakamuras, you've got voice memos, napkin sketches, and photo notes all over your phone. Trying to turn that into a formal client summary or RFQ while driving to the next job eats up billable design time.

The Current Reality

The Manual Way

Typing out voice memos in Word, fixing headers by hand, and copying specs from emails into a project log.

45 minutes per document
  1. Listen to a 20-minute site recording and pause constantly to type key decisions.
  2. Copy-paste structural specs from engineer emails into the meeting summary.
  3. Format the document in Google Docs with project branding and headers.
  4. Save the file to the right project folder and rename it with today's date.
  5. Draft a cover email to the client attaching the PDF.

With Christine AI

The Christine Way

Voice-note your raw thoughts; Christine transcribes them, organizes the details, and drafts the document instantly in your Google Drive.

You

Send a voice note: 'Nakamura site visit: confirmed 800 sq ft addition, keeping roofline. North wall needs structural eng for load bearing. City wants 3ft setback variance.'

Christine

Transcribes the audio, pulls out action items, and creates a structured 'Site Visit Summary' draft in Google Docs.

You

Text: 'Add that we need the variance application by April 1st and email the summary to the Nakamuras.'

Christine

Updates the doc with the deadline, saves it to the Nakamura Project folder, and sends the email with the PDF attached.

Time Saved Per Week

6 hours per week

Back in your pocket every single week — just for this one task.

Real Example

See it in iMessage

Just text Christine like you would a friend.

9:41

Christine

AI Secretary

🎤 Voice Note: Just left the Brennan job site. Structural engineer changed the beam from W12x26 to W14x30. Mechanical guy needs to re-route HVAC ducts above it. Contractor is waiting on updated drawings by Friday. Also, tell them we need a revised calc sheet ASAP.
9:41 AM
Got it. I've drafted a 'Site Instruction Memo' for the Brennan Project. It lists the beam spec change (W12x26 → W14x30), flags the HVAC conflict, and sets the Friday deadline for the contractor. Want me to save this to Google Drive?
9:41 AM
Yes save it. Then email the memo to the structural engineer asking for the new calcs, CC the mechanical engineer, and BCC the contractor so they know we're on it.
9:42 AM
Done. The memo is saved in 'Brennan_Residence/Correspondence'. Email sent to Structural Eng (requesting W14x30 calcs), CC'd Mechanical Eng regarding HVAC re-route, and BCC'd Contractor. I also added a reminder for you to review the new drawings on Thursday.
9:42 AM
Get Started Today

Stop doing this manually.
Let Christine handle it.

Christine is your AI secretary, available 24/7 via iMessage. One flat rate — no per-action fees, no learning curve.

Try Christine for $49/mo

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