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Architect Guide

How to Automate Meeting & Session Notes as a Architect

After a 2-hour site meeting with the Nakamura family, your head is full of details: an 800 sq ft addition, removing a load-bearing wall, and a 3-foot setback variance. Right now, that info is scattered across voice memos, phone photos, and napkin sketches, which invites mistakes in the permit set.

The Current Reality

The Manual Way

Transcribing voice memos while typing separate emails to engineers and clients, then manually filing photos into project folders.

1 hour per meeting
  1. Listen to the 45-minute site recording and pause to type key decisions.
  2. Manually copy sketch notes from your field notebook into a digital file.
  3. Sort through 20+ site photos to find the specific detail shots needed for the report.
  4. Draft and send separate summary emails to the client, structural engineer, and contractor.
  5. Save the final document to the correct server folder and update the project spreadsheet.

With Christine AI

The Christine Way

Send a single voice note or photo from the car. Christine transcribes the discussion, pulls out action items, and drafts coordinated emails instantly.

You

Voice note: 'Just left Nakamura site. 800 sq ft addition, keep roofline. North wall is load-bearing, need structural eng. City wants 3ft setback variance. Photos attached.'

Christine

Transcribes audio, spots the structural engineer request and variance deadline, and logs the 3ft setback constraint in the project sheet.

You

Text: 'Draft a summary email to the Nakamuras confirming the roofline decision and variance timeline, and ask the structural engineer for calcs by Friday.'

Christine

Generates two distinct drafts: a client-friendly summary for the Nakamuras and a technical request for the engineer, ready for your review.

Time Saved Per Week

5 hours per week

Back in your pocket every single week — just for this one task.

Real Example

See it in iMessage

Just text Christine like you would a friend.

9:41

Christine

AI Secretary

🎤 Voice Note: "Just finished at the Nakamura job. They're sticking with the 800 sq ft footprint but we have to keep the existing roofline. The north wall is definitely load-bearing so I need Sarah (structural) to check it. Also, the planner said we need a variance for the 3-foot setback on the east side. Sending photos of the sketch now."
9:41 AM
Got it. I've logged the Nakamura Addition meeting. Here's what I caught: - Scope: 800 sq ft, retain roofline - Action: Request structural analysis from Sarah for north wall - Blocker: Variance required for 3' east setback I saved your sketch photos to the project folder. Want me to draft the email to Sarah?
9:41 AM
Yes, ask Sarah for the beam calcs by next Tuesday. Also draft a quick update for the Nakamuras letting them know about the variance hearing date.
9:42 AM
Done. 1. Email to Sarah drafted: Requests W14x30 beam calcs for the north wall by next Tuesday. 2. Email to Nakamuras drafted: Confirms roofline decision and outlines the variance application timeline. Both are in your Gmail drafts. Should I add the variance hearing prep to your calendar for 3 days out?
9:42 AM
Get Started Today

Stop doing this manually.
Let Christine handle it.

Christine is your AI secretary, available 24/7 via iMessage. One flat rate — no per-action fees, no learning curve.

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