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Career Coach Guide

How to Automate Client Follow-Up Emails as a Career Coach

You tell clients like Danielle and Kevin you'll send resources after your strategy session, maybe a STAR story bank or some recruiter intros. But those tasks often get lost in voice memos or sticky notes between calls. Clients end up waiting, and that puts your reputation on the line.

The Current Reality

The Manual Way

You dig through Google Docs and voice memos to find client details, then draft emails by hand while tracking what you sent in a separate sheet.

15 minutes per client
  1. Find the specific session notes or voice memo for the client
  2. Open Gmail and write a personalized email with attachments
  3. Check the client's package in Google Sheets to make sure billing is right
  4. Manually update a 'Sent Follow-ups' column in your tracker
  5. Set a phone reminder to check for a reply in 48 hours

With Christine AI

The Christine Way

Text or voice-note your thoughts right after the session. Christine pulls out action items, drafts the email, updates the tracker, and sets the follow-up reminder for you.

You

Voice note: 'Just finished with Kevin. Send him the Amazon leadership principles cheat sheet and his STAR stories. His loop is tomorrow at 9am. Wish him luck.'

Christine

Christine transcribes the note, grabs the right files from your Drive, drafts the email, and puts it in your Outbox for review.

You

Text: 'Looks good, send it. Also remind me Tuesday to ask about the result.'

Christine

Christine sends the email to Kevin, logs the activity in his job search tracker, and creates a calendar reminder for Tuesday at 10am.

Time Saved Per Week

4.5 hours per week

Back in your pocket every single week — just for this one task.

Real Example

See it in iMessage

Just text Christine like you would a friend.

9:41

Christine

AI Secretary

Voice note: Just wrapped up with Mei. She needs the Deloitte case study deck we discussed. Send it over and tell her I'm available Thursday if she wants to run through her presentation one more time.
9:41 AM
I've drafted an email to Mei with the 'Deloitte Case Study v3.pdf' attached. I included your offer for a Thursday prep session. Want me to send it?
9:41 AM
Yes send it. Also update her tracker to show she has 1 session left on her 5-session pack after we do Thursday.
9:42 AM
Email sent to Mei. I've updated her Google Sheet: 'Sessions Remaining' is now 1 (pending Thursday). I also set a reminder for you Wednesday at 4pm to confirm her Thursday time slot.
9:42 AM
Perfect. Did we bill her for last Friday's mock interview yet?
9:43 AM
Checking records... No, last Friday was marked as a complimentary bonus session in her contract notes, so no invoice was generated. Do you want to change that?
9:43 AM
Get Started Today

Stop doing this manually.
Let Christine handle it.

Christine is your AI secretary, available 24/7 via iMessage. One flat rate — no per-action fees, no learning curve.

Try Christine for $49/mo

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