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Caterer Guide

How to Automate Calendar & Scheduling as a Caterer

Between tastings, vendor drop-offs, and event setups, your calendar feels like a war zone. Miss a delivery window or double-book prep time, and the menu is toast before service even starts. You spend about 8 hours a week on admin, so you need a system that pulls client notes straight into your schedule without the manual typing.

The Current Reality

The Manual Way

You jot tasting dates on napkins, text suppliers back and forth for slots, and finally type everything into Google Calendar late at night.

6 hours per week
  1. Scroll through iMessage threads to find when the Delgado family wants their tasting.
  2. Call Sunrise Bakery and Restaurant Depot one by one to line up delivery times.
  3. Manually build calendar invites and cross your fingers you didn't double-book the kitchen.
  4. Write dietary restrictions in a separate notebook because they don't fit in the calendar event.

With Christine AI

The Christine Way

Send a text or voice note with your scheduling needs. Christine picks out the details, checks your availability, books the slot, and attaches menu specs to the event.

You

Voice note: 'Schedule Delgado quinceañera tasting for next Tuesday afternoon, need 2 hours.'

Christine

Checks Google Calendar, books the 2 PM slot, and creates an event called 'Delgado Tasting' with a link to the draft menu.

You

Text: 'Block off next Friday 6 AM to 10 AM for Chen wedding prep. No meetings.'

Christine

Adds a 'Do Not Disturb' block on Google Calendar labeled 'Chen Wedding Prep' and sets a reminder to verify ingredient counts Thursday night.

Time Saved Per Week

5 hours per week

Back in your pocket every single week — just for this one task.

Real Example

See it in iMessage

Just text Christine like you would a friend.

9:41

Christine

AI Secretary

Need to lock in the Martinez corporate lunch for Oct 12th. Delivery by 11:30 AM sharp. Also, remind me to order the gluten-free rolls 2 days prior.
9:41 AM
Got it. I added 'Martinez Corp Lunch Delivery' to your calendar for Oct 12 @ 11:30 AM. I also set a reminder for Oct 10 @ 9 AM to order gluten-free rolls from Sunrise Bakery. Want me to draft the order email now?
9:41 AM
Yes, draft it. And check if I have any conflicts that morning for setup.
9:42 AM
No conflicts found. You're clear from 8 AM to 11 AM for setup. I drafted the email to Sunrise Bakery for 50 rolls—ready to send whenever you say go.
9:42 AM
Get Started Today

Stop doing this manually.
Let Christine handle it.

Christine is your AI secretary, available 24/7 via iMessage. One flat rate — no per-action fees, no learning curve.

Try Christine for $49/mo

7-day money-back guarantee. No credit card to start.

Works via iMessage3-minute setupCancel any timeReal humans in support