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Doula Guide

How to Automate Expense & Receipt Tracking as a Doula

Tracking business expenses while on call for births is messy. Receipts for birth kits, lactation supplies, and gas money end up stuffed in diaper bags or car consoles, turning tax season into a scramble to find $450 in deductions.

The Current Reality

The Manual Way

Shoving paper receipts into the glovebox or snapping random photos that never get sorted until April.

3 hours per quarter
  1. Dig through crumpled receipts from your birth bag and car at the end of the month
  2. Type amounts into Excel by hand, guessing dates for cash buys like parking
  3. Look up mileage on MapQuest for hospital runs to Maria and Jen
  4. Try to scan faded thermal receipts that have gone blank before filing

With Christine AI

The Christine Way

Snap a photo of any receipt or text a mileage note right away; Christine logs it to Google Sheets with the category and date instantly.

You

Take a photo of the $65 receipt for a new birth ball and oils after seeing Alicia

Christine

Reads the amount, vendor, and date; drops it into the 'Supplies' column in your Expense Tracker sheet

You

Text: 'Drove 14 miles to St. Mary's Hospital for Jen's birth, then 8 miles to the postpartum visit'

Christine

Adds up 22 miles at the IRS rate ($0.67/mi), puts $14.74 in the 'Mileage' row with the client tag

Time Saved Per Week

4 hours per quarter

Back in your pocket every single week — just for this one task.

Real Example

See it in iMessage

Just text Christine like you would a friend.

9:41

Christine

AI Secretary

Just bought new sheets for the birth kit at Target. $42.50.
9:41 AM
[Photo of receipt attached]
9:41 AM
Got it. Logged $42.50 to 'Birth Kit Supplies' in your Google Sheet. Date: Oct 12.
9:42 AM
Also drove 18 miles round trip to Alicia's prenatal in traffic today.
9:42 AM
Added 18 miles ($12.06) to your Mileage log under 'Client Travel - Alicia'. Total mileage this month is now 142 miles.
9:43 AM
Perfect. Can you sum up my total supply costs for Q3 so far?
9:43 AM
Your Q3 supply expenses total $315.40 across 14 transactions. Full breakdown is in the 'Q3 Summary' tab.
9:44 AM
Get Started Today

Stop doing this manually.
Let Christine handle it.

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