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Doula Guide

How to Automate Task Reminders & Follow-Ups as a Doula

When Alicia hits 37 weeks, your phone turns into a command center. You're tracking her specific 'no mother-in-law' rule, scheduling Maria's postpartum visits, and remembering Jen's insurance superbill deadline all at once. That mental load gets heavy fast. Miss one follow-up window and you risk losing trust with a family during their most vulnerable days.

The Current Reality

The Manual Way

Doulas end up juggling sticky notes, calendar alerts, and mental checklists just to keep track of overlapping due dates and unique client preferences.

45 minutes daily managing status updates
  1. Dig through handwritten prenatal notes to recall specific birth plan constraints like delayed cord clamping.
  2. Manually set 10+ individual calendar alarms for each client's 24-hour, Day 3, and Week 1 checkpoints.
  3. Cross-reference paper contracts to verify which add-ons (like meal trains) were purchased before invoicing.
  4. Send generic reminder texts to partners, then go back and edit each one to include specific family rules.
  5. Lie awake at 2am worrying if you remembered to brief the backup doula on Alicia's epidural preferences.

With Christine AI

The Christine Way

Christine works as your dedicated on-call coordinator, storing voice-notes on preferences and auto-triggering personalized follow-ups based on gestational age.

You

Voice note after visit: 'Alicia 34 weeks. No epidural unless she asks 3 times. Do NOT call mother-in-law until after delivery. Partner is primary contact.'

Christine

Christine logs these constraints to Alicia's profile and sets a trigger to remind you to brief the backup doula at 37 weeks.

You

Text: 'Start on-call reminders for Alicia at 37 weeks. Include bag checklist and partner contact protocol.'

Christine

Christine schedules a sequence: Day 1 reminder to charge phone, Day 3 email to partner with birth plan summary, and Day 5 alert to confirm hospital bag.

You

Text: 'Alicia delivered Tuesday. Schedule 24hr call Wednesday, Day 3 home visit Friday 10am, Week 1 visit next Tuesday 2pm.'

Christine

Christine blocks your calendar, sends confirmation texts to Alicia's partner, and adds a pre-visit reminder to bring the postpartum meal train coordination form.

Time Saved Per Week

6 hours per week

Back in your pocket every single week — just for this one task.

Real Example

See it in iMessage

Just text Christine like you would a friend.

9:41

Christine

AI Secretary

Voice note: Just left Alicia's 34-week visit. She wants delayed cord clamping and immediate skin-to-skin. Important: do NOT call her mother-in-law until after delivery, no matter what. Partner is the only contact during labor.
9:41 AM
Got it. I've saved Alicia's birth preferences: delayed cord clamping, skin-to-skin immediately, and strict 'no mother-in-law contact until post-delivery' rule. I'll flag this for any backup doulas.
9:41 AM
Thanks. Also, set up her postpartum schedule now so I don't forget later. 24hr call tomorrow, home visit Friday at 10am, and week 1 check-in next Tuesday at 2pm.
9:42 AM
Scheduled. I've blocked your calendar for Alicia's 24hr call (tomorrow), home visit (Fri 10am), and Week 1 visit (Tue 2pm). I also drafted a confirmation text to her partner including the 'no mother-in-law' reminder. Want me to send it?
9:42 AM
Yes send it. And remind me on Thursday to print the superbill for Maria's insurance since she's due soon.
9:43 AM
Confirmation sent to Alicia's partner. Reminder set for Thursday: 'Print Maria's superbill (CPT 99499, 5 prenatal, 14hr birth, 3 postpartum).'
9:43 AM
Get Started Today

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