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Event Planner Guide

How to Automate Expense & Receipt Tracking as a Event Planner

Tracking receipts for corporate retreats and galas means keeping tabs on Uber rides, catering tastings, and venue deposits for different clients. Sorting through $3,400 in mixed receipts by event usually eats up a whole Sunday afternoon, which pushes back your quarterly filings.

The Current Reality

The Manual Way

Shoving paper receipts into envelopes labeled by client, then typing amounts into Google Sheets while checking credit card statements.

6 hours per quarter
  1. Gather physical receipts from your wallet, car console, and email attachments
  2. Sort piles by event name (like Greenfield Retreat vs. Morrison Gala)
  3. Type the date, vendor, amount, and category into a master spreadsheet
  4. Check entries against bank statements to find missing items
  5. Scan or photograph each receipt for backup and save it in Drive folders

With Christine AI

The Christine Way

Snap a photo of any receipt in iMessage and tell Christine which event it's for. She pulls the data using OCR and logs it straight to your specific Google Sheet.

You

Snap photo of $340 supply run receipt and text: 'Morrison Gala supplies'

Christine

OCR pulls $340.00 from 'Party City', adds the date, and creates a row in the 'Morrison Foundation' tab in Google Sheets.

You

Forward Uber email receipt with note: 'Greenfield Corp retreat transport'

Christine

Reads the email, spots the $45.50 fare, and files it under 'Transport' for the Greenfield project.

Time Saved Per Week

5 hours per week during peak season

Back in your pocket every single week — just for this one task.

Real Example

See it in iMessage

Just text Christine like you would a friend.

9:41

Christine

AI Secretary

[Photo of crumpled receipt] Just grabbed lunch with the Greenfield VP. $84.50 at The Capital Grille. Put this under their catering budget.
9:41 AM
Got it. I logged $84.50 from The Capital Grille to the Greenfield Corp 'Client Meals' category in your expense sheet. The running total for that category is now $1,240.
9:41 AM
Also found this old receipt in my car for the Morrison gala tents. [Photo] $600 deposit paid last Tuesday.
9:42 AM
Added the $600 tent deposit to the Morrison Foundation ledger under 'Vendor Deposits'. Date set to last Tuesday. You're now at 85% of the allocated budget for that line item.
9:42 AM
Get Started Today

Stop doing this manually.
Let Christine handle it.

Christine is your AI secretary, available 24/7 via iMessage. One flat rate — no per-action fees, no learning curve.

Try Christine for $49/mo

7-day money-back guarantee. No credit card to start.

Works via iMessage3-minute setupCancel any timeReal humans in support