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Event Planner Guide

How to Automate Meeting & Session Notes as a Event Planner

After a chaotic kickoff call for the Greenfield Corp retreat, you're left with half-legible scribbles about ropes courses and dietary restrictions. Re-listening to pull out action items wastes 45 minutes per client, which delays vendor bookings and risks missing deadlines.

The Current Reality

The Manual Way

Scrambling to read handwritten notes while re-playing call recordings to catch missed details like AV specs or budget caps.

45 minutes per call
  1. Re-play the Zoom recording at 1.5x speed while squinting at messy notebook scribbles.
  2. Manually type action items into a Google Doc, pausing often to verify numbers.
  3. Copy-paste specific requirements into separate emails to the venue and caterer.
  4. Set manual calendar reminders for follow-ups based on the transcribed notes.

With Christine AI

The Christine Way

Voice-note your raw thoughts right after hanging up; Christine transcribes, structures, and drafts vendor emails instantly.

You

Send a 60-second voice note: 'Greenfield wants ropes course for 45, 8 vegetarian meals, AV with 2 projectors, max budget $18K.'

Christine

Transcribes audio into a structured brief in Google Docs and highlights the $18K cap in red.

You

Text: 'Draft emails to the venue and caterer with these specs and ask for quotes by Friday.'

Christine

Generates two tailored draft emails in Gmail with all constraints included, ready for your review.

Time Saved Per Week

6 hours per week

Back in your pocket every single week — just for this one task.

Real Example

See it in iMessage

Just text Christine like you would a friend.

9:41

Christine

AI Secretary

Just got off with Greenfield. Voice note incoming: They need a ropes course for 45 people, 8 vegetarians, AV setup with 2 projectors, and we cannot exceed $18k total.
9:41 AM
Got it. I've created a 'Greenfield Retreat Kickoff' doc with those specs. The $18k limit is flagged. Shall I draft inquiry emails to the venue and caterer now?
9:41 AM
Yes, please. Ask the venue about the ropes course availability for Oct 12-14 and tell the caterer about the 8 veg meals specifically.
9:42 AM
Done. Two drafts are in your Gmail queue. I also added a reminder to your calendar for Thursday to follow up if they haven't replied by noon.
9:42 AM
Get Started Today

Stop doing this manually.
Let Christine handle it.

Christine is your AI secretary, available 24/7 via iMessage. One flat rate — no per-action fees, no learning curve.

Try Christine for $49/mo

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