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Event Planner Guide

How to Automate Task Reminders & Follow-Ups as a Event Planner

Missing a vendor deadline costs more than time; it costs money. While managing the Morrison gala, forgetting the tent cancellation window by one day triggered a $600 fee. Chasing follow-ups across email threads and sticky notes lets critical details like dietary restrictions or AV needs slip through the cracks.

The Current Reality

The Manual Way

Setting phone alarms, writing sticky notes, and digging through email threads to track vendor deadlines and client follow-ups.

45 minutes daily
  1. Open Google Calendar and type in reminder dates from contract PDFs.
  2. Set multiple phone alarms for different vendor check-in times.
  3. Search email history to find the last conversation with the caterer.
  4. Write post-it notes on your laptop for immediate action items.
  5. Manually draft follow-up emails when an alarm goes off.

With Christine AI

The Christine Way

Text or voice-note tasks instantly. Christine picks out dates, sets encrypted reminders, and drafts follow-up messages automatically.

You

Voice note: 'Remind me to confirm final headcount with Greenfield Corp by Friday noon, or we lose the deposit.'

Christine

Christine adds a high-priority calendar event for Friday 11:30 AM and pre-drafts the confirmation email.

You

Text: 'Follow up with the tent rental company tomorrow about contract #4412 cancellation window.'

Christine

Christine schedules a reminder for 9 AM tomorrow and prepares a draft referencing the specific contract clause.

Time Saved Per Week

5 hours per week

Back in your pocket every single week — just for this one task.

Real Example

See it in iMessage

Just text Christine like you would a friend.

9:41

Christine

AI Secretary

Just got off the phone with the Morrison Foundation. Need to follow up with the AV guy regarding the 2 projectors by Thursday or he books another gig.
9:41 AM
Got it. I've set a reminder for Thursday at 10 AM to contact the AV vendor about the projectors for the Morrison gala. Want me to draft the email now?
9:41 AM
Yes, mention we need them setup by 2 PM sharp. Also remind me to send the floor plan to the caterer on Wednesday.
9:42 AM
Done. Email drafted for the AV vendor noting the 2 PM setup. I also added a Wednesday reminder to send the floor plan to the caterer. Anything else for the Morrison event?
9:42 AM
Get Started Today

Stop doing this manually.
Let Christine handle it.

Christine is your AI secretary, available 24/7 via iMessage. One flat rate — no per-action fees, no learning curve.

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