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Event Planner Guide

How to Automate Calendar & Scheduling as a Event Planner

Coordinating site visits, vendor walk-throughs, and client approvals for events like the Morrison Gala means juggling 15+ calendars. Miss one sync with the venue manager and catering setup gets delayed by hours, putting your whole run-of-show at risk.

The Current Reality

The Manual Way

Emailing back and forth to find a time that works, then typing everything into Google Calendar while checking vendor contracts.

45 minutes per event phase
  1. Open the email thread with the venue manager and caterer to find a common 30-minute slot.
  2. Check your Google Calendar for conflicts, then reply with three time options.
  3. Wait 24 hours for replies, then send a final confirmation email to everyone.
  4. Manually create the calendar event, copying the address and dial-in links from the contract PDF.
  5. Set a separate phone alarm so you remember to bring the printed floor plan.

With Christine AI

The Christine Way

Text Christine a voice note or quick message with the meeting details. She checks availability, books the slot, invites vendors, and sets reminders right away.

You

Text: 'Book a site visit with Greenfield Corp and the AV team for next Thursday afternoon. Needs to be after 2pm.'

Christine

Christine scans your calendar, emails the AV vendor to confirm 2:30 PM, and sends you a calendar invite with the venue address plus a reminder to bring the lighting plot.

You

Voice note: 'Reschedule the floral walk-through to Tuesday morning, tell them I'll bring the color swatches.'

Christine

Christine moves the existing calendar event to Tuesday at 10 AM, adds 'Bring color swatches' to the description, and notifies the florist via email automatically.

Time Saved Per Week

6 hours per week

Back in your pocket every single week — just for this one task.

Real Example

See it in iMessage

Just text Christine like you would a friend.

9:41

Christine

AI Secretary

Hey, need to lock in the final walk-through for the Morrison Gala with the tent company and the caterer. Sometime next Wednesday?
9:41 AM
Got it. I see a gap between 1pm and 4pm next Wednesday. Want me to propose 2pm to both vendors? I'll include the site address and ask them to confirm by EOD.
9:41 AM
Perfect. Also add a note that we need to review the rain contingency plan during this meeting.
9:42 AM
Done. The event is booked for Wed @ 2pm. I've added 'Review rain contingency plan' to the agenda in the calendar invite and emailed both vendors. You'll get a ping if they haven't replied by 5pm today.
9:42 AM
Get Started Today

Stop doing this manually.
Let Christine handle it.

Christine is your AI secretary, available 24/7 via iMessage. One flat rate — no per-action fees, no learning curve.

Try Christine for $49/mo

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