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Executive Coach Guide

How to Automate Calendar & Scheduling as a Executive Coach

Juggling mid-point reviews, 360 feedback sessions, and sponsor debriefs over 6-12 month engagements is a mess. When you're manually syncing with the COO's EA while trying to carve out prep time for sensitive topics, you lose billable hours and risk double-booking key milestones.

The Current Reality

The Manual Way

Endless email chains with EAs to find slots, guessing at prep buffers, and updating Excel trackers by hand.

45 minutes per engagement milestone
  1. Email the client's EA with three dates for the Q2 review.
  2. Wait a day for a reply that clashes with your existing workshop.
  3. Open Google Calendar to hunt for a new 90-minute block including travel.
  4. Send another email confirming the new time and spot.
  5. Pull up your Excel billing sheet to log the date and update the timeline.

With Christine AI

The Christine Way

Text Christine the client name and event type. She checks when you're both free, books the slot with built-in prep time, and updates your tracker.

You

Text: 'Schedule Lisa Nakamura's mid-point review for next week. Needs 60 mins plus 30 mins prep before. Avoid Monday mornings.'

Christine

Scans Lisa's and your Google Calendars, finds Tuesday at 2pm, books the session, blocks 1:30pm for prep, and sends the invite to Lisa's EA.

You

Text: 'Also set a reminder to send the pre-read deck 48 hours before.'

Christine

Sets a calendar alert for Sunday at 2pm and drafts a placeholder email task in your Gmail.

Time Saved Per Week

5 hours per week

Back in your pocket every single week — just for this one task.

Real Example

See it in iMessage

Just text Christine like you would a friend.

9:41

Christine

AI Secretary

Need to lock in James Hartwell's Q3 strategy session. He's tough to reach. Find a 90min slot next week, but I need 45mins quiet time right before to review his board notes.
9:41 AM
Checking calendars... James has openings Wed at 10am or Thu at 2pm. You're clear both times. I'll tentatively hold Thu 2pm-3:30pm and block 1:15pm-2pm for your prep. Want me to send the invite to his EA?
9:41 AM
Thursday works. Send it. And make sure the location is set to my private office, not the usual conference room.
9:42 AM
Done. Invite sent to Sarah (James's EA) with 'Private Office' as the location. I've also added 'Review Board Notes' to your todo list for Thursday at 1:15pm. Want me to draft a pre-session email to James?
9:42 AM
Get Started Today

Stop doing this manually.
Let Christine handle it.

Christine is your AI secretary, available 24/7 via iMessage. One flat rate — no per-action fees, no learning curve.

Try Christine for $49/mo

7-day money-back guarantee. No credit card to start.

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