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HR Consultant Guide

How to Automate Expense & Receipt Tracking as a HR Consultant

HR consultants mix billable client costs like background checks with personal expenses like SHRM webinars. Putting these on one card usually means $1,500+ in wrong tax deductions every year and a headache come tax time.

The Current Reality

The Manual Way

Saving email receipts to folders, typing amounts into Excel by hand, and guessing which client to charge months later.

2 hours per week
  1. Forward receipt emails to a Gmail folder called 'Expenses'.
  2. Open that folder at month-end and type the vendor, date, and amount into a spreadsheet.
  3. Try to remember if the $180 background check was for Maple Grove or Cascade Media.
  4. Realize you can't find the SHRM webinar receipt in your inbox search.
  5. Label everything 'General Business' just to avoid mistakes during tax season.

With Christine AI

The Christine Way

Snap a photo of any receipt; Christine reads the details and immediately asks which client to bill or if it's personal.

You

Take a photo of the $180 HireRight invoice and text it to Christine.

Christine

Christine reads the amount and vendor, then replies: 'Got the $180 HireRight invoice. Should I bill this to Maple Grove Bakery or log it as general overhead?'

You

Reply 'Bill to Maple Grove' and snap a photo of the $450 SHRM webinar confirmation.

Christine

Christine adds the $180 to the Maple Grove sheet under 'Recruiting Costs' and asks: 'Is the $450 SHRM fee for your personal professional development account?'

Time Saved Per Week

8 hours per month

Back in your pocket every single week — just for this one task.

Real Example

See it in iMessage

Just text Christine like you would a friend.

9:41

Christine

AI Secretary

📸 [Photo of receipt] Just paid $180 for the Maple Grove background checks. Can you log this?
9:41 AM
Logged $180.00 from HireRight. I added this to the 'Maple Grove Bakery' tab in your expense sheet under 'Candidate Screening'. Want me to draft an invoice line item for them too?
9:41 AM
Yes please. Also 📸 [Photo of receipt] here's my $450 SHRM webinar registration.
9:42 AM
Invoice line item drafted for Maple Grove. For the $450 SHRM payment: since this isn't tied to a specific client project, should I categorize this as 'Professional Development' in your personal P&L?
9:42 AM
Correct, that's my own PD expense.
9:43 AM
Done. Updated your Q3 Professional Development total to $1,230. You're now $270 away from your $1,500 quarterly budget cap.
9:43 AM
Get Started Today

Stop doing this manually.
Let Christine handle it.

Christine is your AI secretary, available 24/7 via iMessage. One flat rate — no per-action fees, no learning curve.

Try Christine for $49/mo

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