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Web Designer Guide

How to Automate Client Follow-Up Emails as a Web Designer

You just finished a discovery call with Bloom & Vine or fixed a critical SSL issue for Greenleaf Cafe. Now you need to send a recap email confirming scope changes or resolution details. If you wait until 'later,' the details get fuzzy, the client gets anxious, and you lose billable momentum.

The Current Reality

The Manual Way

Switching from voice notes to Gmail, manually typing scope changes, and hunting for project files to attach.

15 minutes per client update
  1. Open your voice memo app and re-listen to the last 3 minutes of the client call.
  2. Switch to Gmail and draft a new email while trying to recall specific budget numbers.
  3. Search Google Drive for the correct proposal template or wireframe link.
  4. Manually type out the revised scope, making sure the tone matches the client relationship.
  5. Proofread for errors before finally hitting send.

With Christine AI

The Christine Way

Text or voice-note the key points right after the call. Christine drafts the full email with context and attachments ready for your review.

You

Voice note: 'Just finished with Bloom & Vine. Added online ordering and blog. Budget is now $4k. Launch May 1. Draft a recap email.'

Christine

Christine transcribes the note, structures the scope changes, and drafts a professional email covering the new features and timeline.

You

Text: 'Send that draft to [email protected] and attach the updated SOW from my Drive.'

Christine

Christine finds the Statement of Work, attaches it, sends the email via your Gmail, and logs the interaction in your project sheet.

Time Saved Per Week

4.5 hours per week

Back in your pocket every single week — just for this one task.

Real Example

See it in iMessage

Just text Christine like you would a friend.

9:41

Christine

AI Secretary

Voice note: Just got off with Greenleaf Cafe. Site is back up, it was an expired SSL cert. I renewed it for 2 years. Draft a quick email letting them know it's fixed and that the $120 renewal fee is added to their next invoice.
9:41 AM
Got it. Here's the draft: Subject: Greenleaf Cafe Site Restored + SSL Renewal Hi Team, Good news—your site is back online. The outage was caused by an expired SSL certificate, which I've now renewed for the next 2 years. I've added the $120 renewal fee to your upcoming invoice. Let me know if you have any other questions! Best, [Your Name] Ready to send?
9:41 AM
Looks good. Send it to [email protected].
9:42 AM
Sent! I've also logged the $120 expense under 'Greenleaf Hosting' in your tracker and flagged it as 'Billable' so you don't miss it at the end of the month.
9:42 AM
Get Started Today

Stop doing this manually.
Let Christine handle it.

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